WAIYS is a Norwegian-German AI SaaS company making advanced artificial intelligence practical for the real estate industry. We’re entering an exciting scale-up phase and are looking for a hands-on Finance & HR Manager who can keep our core finance, people, and administrative processes reliable across both countries.

 

We are looking for an experienced, structured and pragmatic person who enjoys taking ownership of day-to-day finance and HR administration in a fast-moving international company.

 

Your mission is to ensure that our German and Norwegian finance and HR operations are accurate, compliant, well organised and reliably managed, with clean interfaces to our external accounting and tax advisors.

 

In this role, you will work closely with the CFO, management team, employees and external advisors in Germany and Norway. You will combine hands-on accounting preparation with payroll and HR administration, procurement and general company administration.

 

The role is designed as a 30-hour part-time position. If you bring additional skills that add value beyond the core role – for example, in software pricing management, Chart of Accounts design for international SaaS operations, compliance and governance, or CFO experience from either Norway or Germany – a full-time setup is also possible.

 

Key Responsibilities

 

Finance & Accounting

• Prepare day-to-day bookkeeping for the German entity in accordance with HGB requirements and provide clean, complete records to our tax advisor

• Manage and prepare accounts payable and receivable, bank transactions, expense documentation, reconciliations, and supporting documents for month-end and year-end processes

• Prepare the bookkeeping and finance administration for our Norwegian entity and coordinate closely with the CEO and the Norwegian accounting and advisory partners

 

HR & Payroll Administration

• Manage HR administration for employees in Germany and Norway, including contracts, employee records, onboarding, offboarding, absences and other employee lifecycle documentation

• Run the monthly German payroll process in Personio, maintain payroll-relevant employee data and ensure all inputs are complete, accurate and up to date

• Review payroll results, handle payroll-related follow-up and act as an internal contact for administrative HR and payroll questions; coordinate with authorities and external advisors where required

• Maintain clear and reliable HR documentation and help improve practical HR processes as the company grows

 

Administration, Procurement & Office Operations

• Support general company administration, document management, vendor coordination and recurring operational tasks

• Coordinate purchasing and procurement activities, including orders, supplier communication, documentation and invoice follow-up

• Support contract and subscription administration and help keep internal administrative processes structured and transparent

 

Cross-Border Collaboration & Ownership

• Work independently across our German GmbH and Norwegian AS and keep finance, HR and administrative topics aligned between both entities

• Collaborate closely with the CFO, management team and external accountants, tax advisors and other relevant partners

• Identify gaps, improve routines and take ownership of making recurring processes simpler, more reliable and scalable

 

What We’re Looking For

 

You bring:

• Several years of practical experience in bookkeeping, finance administration or a comparable accounting role

• Solid knowledge of German bookkeeping and HGB requirements, with the ability to prepare accounting independently for a tax advisor

• Practical knowledge of German payroll and salary accounting, with enough experience to confidently manage and review payroll processes in a digital payroll system

• A structured, accurate and reliable working style with a strong sense of ownership

• Confidence working independently while coordinating closely with external advisors and internal stakeholders

• Comfort working across different topics – from accounting and payroll to HR, procurement and administration

• Strong digital skills and confidence working with accounting, HR and office software as well as spreadsheets

• Fluent German and English communication skills

• A pragmatic mindset and willingness to build and improve processes in a growing company

 

Strong advantage:

• Experience with Norwegian bookkeeping, payroll or HR administration

• Experience in a startup, scale-up or another fast-moving international environment

• Experience working with Personio Payroll or another digital payroll system

• Experience with procurement or broader business administration

 

What You’ll Find at WAIYS

We’re an independent startup with room to grow, build, and shape from the ground up. You’ll work in an international team that values clarity, collaboration, ownership, and practical solutions.

 

What We Offer

• A broad and responsible role at the centre of our German-Norwegian company operations

• Close collaboration with the CFO, management team and external finance and tax advisors in Norway and Germany

• A part-time setup of 30 hours per week, with the possibility to shape the working schedule flexibly

• Option to expand the role to full-time if you bring additional skills and want to take on further responsibilities

• Significant autonomy to improve finance, HR, and administrative processes and make them work better as we scale

• Hybrid/remote flexibility within Norway or Germany; if you are based in Dresden, you can also work from our local office

• An international team working on practical AI for real estate

 

WAIYS – Simplify AI for Real Estate