GDPR-compliant
On premise or private cloud
Open source LLMs
Made in Germany
WAIYS Filing Tool
~30.000
files under control
~1 min
per 50 pages
0 %
public cloud AI
Turn your paper files into a digital database with our AI-powered filing tool. The tool automatically classifies and archives scanned paper files within minutes. Stacks of scanned files become cleanly categorised, searchable individual documents – on-premise and GDPR-compliant.
From Paper to Database –
A Manual Drag?
Manual effort
Thousands of files, reviewing and sorting every single page by hand.
Risk of error
Misfiled or unfindable documents cost you twice.
Data protection
Highly sensitive data must never leave your organisation.
Digitisation doesn't fail at the scanner – it fails after. Scanned PDFs are not a structured archive. But manual sorting, categorisation, and metadata tagging is slow, staff-intensive, and prone to mistakes. This process can be automated with the WAIYS Filing Tool.
How It Works
Paper Scans Go In –
Digital Database Comes Out
1
Upload
You upload the complete scanned file as a PDF and add a unique identifier (e.g., file number or case number).
2
AI processing
The AI breaks the document into coherent individual documents, classifies them according to your folder structure, extracts metadata, and adds a searchable OCR layer – automatically, even outside working hours.
3
Review & edit
In a simple interface, your staff review the suggestions, move or remove pages, and adjust metadata as needed.
4
Filing
Export as cleanly categorised individual documents including metadata into your existing folder and filing structure.
5
Self-learning
Every approved file improves recognition – manual effort decreases with every use.
Faster. More Accurate. More Secure.
Your Benefits
Your Data Stays With You
We rely on locally hosted open-source language models – either fully on-premise on your own hardware or in a GDPR-compliant private cloud instance. Highly sensitive data never leaves the legally protected environment at any point. This is what fundamentally sets us apart from typical cloud AI offerings.
Who It's For
Built For Anyone Drowning In Files
Public Administration
Statutory Bodies
Healthcare Institutions
SMEs with legacy files
Law firms & tax advisors
HR & contract archives